Notes on the Application for the "Invitation Verification Form" for Foreigners' Visas to China

Enterprises registered in Hangzhou (must have been registered for at least 6 months).

(1) Complete the “Hangzhou City Foreigner Invitation Verification Form” and submit it to the foreign affairs office or competent authority of the district, county, or city where the unit is located, with the official seal affixed by the unit (please follow the specific requirements of the district, county, or city foreign affairs office or competent authority for submission);

(2) The passport information page of the invited person (must clearly show name, date of birth, nationality, passport number, passport validity period, etc., and the passport must be valid for at least six months);

(3) The visa page from the invited person’s most recent visit to China (if applicable);

(4) A Chinese-English invitation letter issued by the inviting entity, stamped with the official seal and signed by the legal representative (must be printed on the unit’s letterhead, including address, contact information, etc.);

(5) A copy of the inviting entity’s business license, stamped with the official seal;

(6) A guarantee letter issued by the inviting entity, signed by the legal representative and stamped with the official seal; if signed by another person, an authorization letter from the legal representative authorizing that person to sign must also be provided;

(7) Proof of the most recent valid business transaction between the inviting entity and the invited entity, which must be authentic, reliable, and straightforward, including relevant documents, letters, email records, and evidence of recent related business activities (such as import/export documents, tax payment certificates, purchase/sale contracts, customs export bills of lading, etc.);

(8) An employment certificate issued by the invited person’s employer (the employment certificate must be printed on the letterhead of the invited person’s employer, signed by the legal representative, and stamped with the official seal. The certificate should include the foreigner’s name, passport number, position held within the company, purpose of visiting China, etc.);

(9) If the invited person applies for a visa in a third country, a copy of their residence permit in that country must be provided. If the residence permit shows the old passport number, the information page of the old passport must also be submitted.

(1) The applying enterprise submits the application materials through the Zhejiang Government Service Network (“Zheli Ban”) to the district-level competent authority [district/county/city foreign affairs office] for review, after which the materials are forwarded to the municipal foreign affairs office;

(2) After receiving a text message confirming approval from the municipal foreign affairs office, the enterprise can download the electronic version of the invitation verification form from the Zhejiang Government Service Network (“Zheli Ban”).

Within 15 working days upon receipt of complete and accurate materials.

Free of charge