Application Guide for Verification Form of Invitation to China for Foreigners in Guangzhou (Revised Edition 2025)

All types of legal person entities (including all levels of government agencies, public institutions, and various enterprises) that have been legally registered and established within the administrative region of Guangzhou City must have been in existence for more than one year.

(1) Online registration application units should log in to the page of the Foreigner Approval Management System for Coming to China of the Foreign Affairs Office of the Guangzhou Municipal People's Government (hereinafter collectively referred to as "the Municipal Foreign Affairs Office") :  

https://data.gzfao.gov.cn:9095/apps/wlh/index.html#/wlh/group/list/2, click on "material template", read the bidding for the guide and download the relevant template. Click the "Unit Registration and Filing" button to enter the registration process and fill in the relevant registration information as prompted on the page.

(2) After the online registration of the applying entity, log in to the system with the registered username and password, click on the "Entity Information Management - Entity Filing" module to supplement the entity filing information, and submit the application for registration and filing.  

(3) Filing and Review: The Municipal Foreign Affairs Office will conduct online reviews of the registration and filing materials in accordance with regulations. If the registration and filing materials are complete and meet the requirements, a text message will be sent to inform that the review has been passed.  

(4) Submission of Materials After the application unit passes the registration and filing, it can click on the relevant business application module of the system, upload the application materials item by item according to the instructions (which should be clear and valid), and submit the application.  

(V) Material Review: The Municipal Foreign Affairs Office will conduct an online review of the application materials in accordance with the regulations. Any foreigner who fails to provide the materials as required or whose materials are incomplete and cannot be supplemented will be regarded by the Municipal Foreign Affairs Office as unable to confirm the authenticity of the invitation reason and will be refused to issue the Foreigner's Invitation Verification Form to China.  

(6) Result Notification: The final approval and issuance results will be notified to the applying entity via system text message. Please ensure that the dedicated staff of the applying entity keep their communication channels open. The applying entity can also log in to the system by itself to check the processing status. If approved, the electronic version of the "Invitation Verification Form" with the official seal can be downloaded from the system. Download path: On the "Pending Signature Registration" page, find the corresponding group, click on "Process" in the right operation bar, click on "Verification Form" in the right navigation bar, and click on the scanned version with the seal to download.  

(1) Filing materials (To be submitted when the applying entity registers and files for the first time through the online system. If there are any changes to the filing information, please log in to the system in a timely manner to submit an application for change filing.)  

1. "Invitation Verification Form" Business filing form;

2. Business license;

3. Id card of the legal representative;

4. Resident identity card of the special agent (the special agent must be of Chinese nationality);

5. A social security participation certificate of the dedicated agent for more than half a year continuously in the current unit;

6. The tax payment certificate of the applying enterprise for the previous year.

Note: This business operates under a dedicated agent system. Each applying unit must appoint 1 to 2 full-time employees as dedicated handlers, keep their communication channels open, and must not change them at will or frequently.

(II) Basic Materials

1. "Business Application Form for Invitation Verification Form" : It must be signed by the legal representative in person;

2. The "Guarantee Letter" issued by the applying entity: It must be signed by the legal representative in person;

3. Dispatch letter: Issued by the invited person's work unit;

4. The invitee's passport (with a remaining validity period of no less than 6 months). If the invitee has been to China, he/she must provide the most recent visa to China and the corresponding entry and exit record in China (China border inspection 验讫章);

5. Residence Permit: If the invitee applies for a visa to China in a non-country of nationality, they must provide the original legal and valid residence (residence) document or other proof of emergency in that country.

6. Certificate of no Criminal Record: If the inviter is visiting China for the first time, they must provide a certificate of no criminal record. Please note that the certificate of no criminal record must be accompanied by an Apostille or authenticated by the Chinese embassy or consulate in the local area.

(3) Additional materials required according to the visa category

Category M (Business and Trade)

The applying entity must provide a complete set of materials that can prove the genuine and direct business relationship between the Chinese and foreign parties through business cooperation with the invited party within the past two years, including contracts, customs declaration forms, bills of lading, bank receipts and other materials.

2. Category F (Communication, Visit, Investigation, etc.)

When Party and government organs and public institutions invite foreigners to China for exchanges, visits, investigations, training or participation in international conferences and other activities, they must provide documents that can prove the true relationship between the Chinese and foreign sides, including but not limited to approval documents from government authorities, meeting notices, project exchange and cooperation agreements, as well as emails exchanged.

(1) This matter is to verify the invitation behavior and does not fall under administrative licensing or administrative approval. The approval result will not be interpreted externally. The decision to issue visas lies with our embassies and consulates abroad. For visa issues and whether the invited person needs to obtain an "Invitation Verification Form", please consult our local embassies or consulates or check their websites.

(2) The business relationship proof materials such as the contract, customs declaration form, bill of lading and bank receipt should match each other. The applying entity may be required to provide other supporting materials in addition to the above-mentioned ones.

(3) Materials in Arabic, Persian, French or other foreign languages must be translated into Chinese (English materials do not need to be translated). The translation must be stamped with the official seal of the translation company and accompanied by a scanned copy of the business license of the translation company and the signature of the translator.

(4) Please keep the account name and password of the Foreigner's Approval Management System for Coming to China properly. If there is a change in the dedicated staff member, please complete the work handover and update the system in a timely manner; otherwise, it may result in the inability to receive important text messages. The applying entity must ensure that the data entered by itself is accurate and error-free. Errors in data entry or incorrect material upload may result in the failure of the verification form application or the inability of the invited person to obtain a visa.

(V) To avoid invalid applications and any impact on visa approval, the applying entity must submit the application at least 20 working days before the intended entry date of the invitee (for those entering during the Canton Fair and nearby periods, it is recommended to submit the application two months in advance).

(6) The applying entity must, in accordance with the commitment in the "Guarantee Letter", log in to the system to cancel the visa within 10 working days after the invitee leaves the country (provide scanned copies of the invitee 's visa to China and the 验讫章 page of the Chinese border inspection, etc.). If the visa cancellation procedures are not processed, the Municipal Foreign Affairs Office has the right to suspend the acceptance of subsequent applications.

(7) In any of the following circumstances, the Municipal Foreign Affairs Office will suspend the application qualification of the applying entity for the "Invitation Verification Form", and, depending on the situation, transfer the relevant problem leads to the public security and other departments for legal handling:

1. The invitee has committed illegal acts after entering the country;

2. The applying entity has the fact of trading the "Invitation for Verification Form";

3. Where the applying entity obtains the "Invitation Verification Form" through false materials;

4. Personnel of the applying entity violate regulations by handling the "Invitation Verification Form" on behalf of other entities;

5. The activities that the invitee undertakes in China are inconsistent with the original purpose of the visa application.

(8) This service is free of charge. Our office has not authorized any individual or intermediary company to act as an agent. Do not believe any illegal solicitation advertisements to avoid being deceived.

(1) Consultation Hotline: 960169, 020-83342722;

(2) Consultation hours: 9:00-11:30 a.m. from Monday to Friday, 2:00-5:30 p.m. from Monday to Thursday. Please note in particular that we are not open to the public on Friday afternoon.

(3) Address: Room 2801B, Times Real Estate Center, No. 410-412, Dongfeng Middle Road, Yuexiu District, Guangzhou Foreign Affairs Service Hall.

This guideline shall come into effect as of today and shall be interpreted by the Foreign Affairs Office of the People's Government of Guangzhou City.